HARDY COUNTY SCHOOLS

510 Ashby Street

Moorefield, WV 26836

AGENDA

Regular School Board Meeting

July 22, 2002 - 7:00 p.m.

(Persons from the public wishing to address the Board are requested to

I. Call to Order – Chairperson

A. Call to Order

B. Prayer – Hunter Williams

C. Pledge of Allegiance

D. Introductions

E. Approval of Agenda

II. Bond Proposal – Williamson Shriver Gandee Architects - Attachment #1

III. Public Comment

IV. Consent Items – Chairperson

A. Meeting Minutes – June 24, 2002 – Attachment #2

B. Financial Data

1. Treasurers Report – June 2002 – Attachment #3

C. Transportation Requests

1. MMS FFA – WV State Fair (2) – Attachments #4 and #5

2. MMS FFA – Washington D. C. – Attachment #6

V. Personnel Items – Superintendent

A. Personnel Actions

1. Appointments

2. Resignations

3. Postings

VI. New Business

A. Superintendent’s Report

1. Alternative Scheduling Workshops – Update

2. South Branch Vocational Center – Update – Attachment #7

3. 2001-2002 Annual Grievance Summary – Attachment #8

B. Eastern WV Community & Technical College Contracts – Attachments #9 - #12

C. Student Transfer Request

VII. Additional Agenda Items

VIII. Mission Statement Accomplishments – Chairperson

A. Board Members

B. Superintendent

IX. Announcements – Chairperson/Superintendent

X. Adjournment - Chairperson

Board Memo

“With this meeting we will be half way through the summer (and 2002). Our Agendas will start increasing with personnel actions – as well as the Bond Proposal. It has certainly been a busy summer so far with action on facilities, personnel, and new state guideline etc. – all the usual stuff. There are a number of critical decisions for this meeting – as always please feel free to contact me if the re are any additional information or concerns you would have for the meeting.”

Bond Proposal: We had a very good meeting of the advisory committee, Mr. Fertig can report on some of the major points. We have several final, and major, issues to address. Mr. Evans will be here to review the updates and where we stand. I have included several items of information for your review. At this point there are two critical issues:

1. What to include in the bond call? I have enclosed a revised call that reflects the thinking of the committee.

2. How long, and when, to run the levy? There are some critical points to consider:

a. A “double” levy cost for at least one year verses waiting and the possibility of higher interest rates

b. Holding the election until we can be assured that one levy will expire prior to the other starting.

If we are to have the item on the ballot in November this is the time to finalize these final decisions.

Special note: This has been a date we have been aiming for over the past several years. Whatever is finalized at the meeting it is important that the “news” that will go out will set a positive and optimistic tone for success – this is like a candidate throwing their hat into the ring. We need to set a tone of optimism and that we must address these needs if our current – and future – students are to have safe and educationally appropriate schools.

Consent Items:

Treasures Report – June: We continue at the same level – which is good news. Final close out may be next week. We expect the surplus to possibly be up to $68,000 to $70,000. This may be about $10,000 more than earlier expected. I would like to use this to begin a reserve fund for those unexpected expenses that will surly occur. For a county our size out “Reserve Fund” should be around $300,000 – we have a ways to go.

Transportation: These require approval due to the length of time / distance

Personnel: I will request an executive session to address these, and several other personnel items.

New Business:

Alternative Scheduling: We had two days of excellent workshops. Dr. Redding did an excellent job in reviewing alternatives at the elementary, middle and secondary levels. Mr. Williams was able to attend the session on Friday afternoon that was a review of each of these. I will have handouts on the information that was presented. We could present a brief overview and discuss in more detail the alternatives that exist for secondary level that increasing the number of electives students can take.

South Branch Vocational Center: The enrollment at the Vocational center has declined and they may be looking at different offerings to attract students. I have asked Mr. Haney and Mr. Hines to put together information regarding participation. We can discuss these issues – especially as it is related to the problems with students having times to take electives.

Grievance Activity: This is the annual state. As you may remember, the one case was Lois Scarlett (she taught for us and then went to Mineral County) who claimed she should have a job with us as an English Teacher. At Level IV she withdrew her grievance because she was not an employee of Hardy County and therefore not a matter that would be heard by the Grievance Board (as she had been informed beginning at Level I, II and III).

Eastern Contracts: Attached are the four contracts we currently have with Eastern. You have asked that these receive Board Approval each year. These have each been reviewed and are recommended for approval.

· Memorandum of Understanding: This is our overall agreement to work together. There are no recommended changes.

· Early Entrance Students: Option Year: addendum describes the process we have in place for renewal of contacts. Contract Ceiling: an auditor requirement that sets a “cap” on contracts. If this would be exceeded an addendum can be adopted. For the upcoming year there are expected to be no cost or invoices as it deals with using our teachers for classes – which is not occurring.

· Mobil Computer Classroom: Adds an auditor’s requirement that the billing period be included.

· Access Center: Specifies the number of stations (actual number based on available space). Clarifies responsible for maintenance of equipment that belongs to us and cleaning of room. Contract Ceiling is an auditor requirement that sets a “cap” on contracts. At this time the only invoice is reimbursement for the cost of the T-1 line to the access center.

Executive Session:

Thompson: I hope to have further information by the meeting. This will certainly be a complex and potentially volatile situation to say the least.

Hose: I have discussed this with Kim Croyle and have a course of action to discuss.

Personnel: This is our best estimate as of today. There may certainly be changes. Unless there are some unexpected resignations or changes we are in fairly good shape for next year.